Job Description

Job titleTransport Network Contracts Co-Ordinator
LocationBedford based and Northampton
Reports toTransport Manager
Salary 24000 - 28000


This is a supporting role for the Transport Manager. It entails working with various divisions of the company - Fulfilment, DDM, Parcelhub and DSA/Tracked by providing support through booking Drivers from subcontractors, creating reports and recharges.

The role would require an adaptable individual who can work using their own initiative and strong attention to detail and professionalism is key. Ensuring all data and information is kept confidential and not disclosed to anyone who is not entitled to access the information.


Responsibilities

Subcontractor Bookings
• Ad-hoc and weekly bookings to transport subcontractors using agreed suppliers and rates agreed by Transport Manager.
• Obtaining POD's and sending to appropriate departments or entering on TMS
• Keeping transport and planning teams aware of any issues - subcontractors running late, vehicle breakdowns etc.
Raising of Purchase Orders
• The ability and requirement to raise POs for payment of services required for transport subcontractors for various divisions.
• This requires the ability to manage the raising of POs, the sign off and closure of the PO. Manage and report the costs on a weekly basis to the business.
• Liaising with Head Office regarding invoice queries ensuring these are dealt with in a prompt and professional manner.
Administrative Support
• Support for Network Contracts Solutions Manager (Transport) and providing holiday and out of office cover. Supporting on negotiations with suppliers when required.
• Ability to produce reports and recharge invoices for the business
• Ensuring weekly KPI's are completed by subcontractors
• Support on obtaining quotes for transport for various areas of the business when required (holiday cover)
• Assisting in costings for new business for transport/planning teams
• Helping on DDM large campaigns to ensure deliveries are completed within SLA

REQUIRED KNOWLEDGE & SKILLS

• Intermediate skills with MS Office particularly Word, Excel, Outlook and PowerPoint skills for data analysis, presentation and reporting.
• Strong analytical skills - Able to analyse data, spot trends, draw conclusions and make recommendations to management. Ability to generate reports.
• Able to communicate effectively both on the phone, face to face and in writing to gain commitment from internal and external contacts at all levels.
• Ability to communicate effectively and professionally with suppliers and internal (external) customers.
• Excellent organisational skills, able to manage effectively in order to achieve deadlines through effective prioritisation.
• Reliability and a high level of integrity. Able to work with minimum supervision. Can demonstrate the ability to effectively evaluate a situation and escalate appropriately.
• Excellent attention to detail, with a high degree of accuracy even when working under pressure.
• A good geographical knowledge of the UK.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Worked in a transport business previously, having contact with suppliers on a daily basis
• Experience in negotiating rates with suppliers